New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new ML Schedules™ Software user account and related Group(s).



Class Description
District Staff District Staff Members
Fairfield for Profit and Out-of-Town Groups

Private parties, commercial, business, and profit-making organizations.  A rental fee and payment of personnel fees will be required when any group or individual organization requests the use of any facility for private gain (e.g., sporting camps and activities).

 

 

 

 
Fairfield Non-Profit 501 (c)(3) (Group A) The group or organization has been approved by the Superintendent as an "approved school-related group" or as a non-profit group (i.e., does not collect a fee for private gain). 
Fairfield Non-Profit 501 (c)(3) (Group B)*

The group or organization has been approved by the Superintendent as an "approved school-related group" or as a non-profit group (i.e., does not collect a fee for private gain).  Class B groups will be charged an upfront rental fee of $10,000 per fiscal year in addition to hourly custodial fees.

 
Fairfield Residents Fairfield Residents
PTAs PTAs
Town & School Organizations BOE, Parks and Recreations and Town Bodies

User Information

 

Group Information

 

If you are an internal staff member who will be submitting requests on your own behalf (i.e. not for a group, team, club, etc), use your first and last name as the Group Name.

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

 

Please note:

Liability Insurance Requirements:

Organizations or individuals renting facilities from the Board of Education must provide the following minimum insurance coverage, with the specified terms:

Commercial General Liability:

  • Bodily Injury and Property Damage limit of $1,000,000 per occurrence and $2,000,000 aggregate, including Products/Completed Operations and Contractual Liability.
  • The insurance company must have a rating of no less than A-.
  • There must be no exclusion for abuse and molestation for athletic participants.
  • A 30-day notice of cancellation to the Town is required, except for non-payment of premium, which requires a 10-day notice.

     - Additional Insured:

  • The Town of Fairfield, Fairfield Board of Education, its officers, officials, employees, agents, servants, volunteers, Boards, and Commissions must be included as Additional Insured on a primary and non-contributory basis on the General Liability and Umbrella/Excess policies. A copy of the policy endorsements must be provided.
  • A waiver of subrogation in favor of the additional insured must be included on all policies. A copy of the policy endorsements must be provided.
  • The outside group shall assume all deductibles.
  • In addition to the above provisions, the following may also be required:
  • An umbrella policy providing additional limits, depending on the nature of the event.
  • If the organization will be using any outside vendors at the event, certificates of insurance conforming to the above requirements will be needed from both the vendor and the renter.
   

 Certificate Holder should be listed as:   

Town of Fairfield

725 Old Post Road

Fairfield, CT 06824

 

                                                               

 
Additional Group Files