New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new Facilities Schedules™ Software user account and related Group(s).

*Please note that Fairfield Public Schools requires your Group to have a valid insurance certificate on file. Please upload a valid insurance certificate before continuing.

Classification

* Select your organization type

Class	Description
(F): Non-Profit Organizations	Organizations that are tax exempt under 501(c) 3 of the Internal Revenue Code.
(F): Non-Profit Organizations**	The group or organization has been approved by the Superintendent as an "approved school-related group" or as a non-profit group (i.e., does not collect a fee for private gain). Class B groups will be charged an upfront rental fee of $10,000 per fiscal year in addition to hourly custodial fees.
(G): Resident Organizations	Use or adult leagues, programs, or activities composed entirely of residents of Fairfield.
(H) Out-of-Town Organizations	Any organization with participants who are not residents of the Town of Fairfield. Organizations shall be classified as Out-of-Town if any members reside outside the Town, regardless of tax-exempt or nonprofit status. This category includes for profit organizations within Fairfield that do not meet the 100% Fairfield resident requirment.
A, B, C	A - Programs sponsored by Fairfield Public Schools - PTA events. B - District-Sanctioned Before and After School Programs - approved by the school district to provid before and after school care for Fairifield Students. C- School Organizations - Officially recognized groups operating within or in partnership with a school to advance the school's mission, enhance the student experience, and promote engagement among students, staff, families and the community.
A,D,E,	A - Programs sponsored by Fairfield Public Schools - includes Board of Education meetings, school-sponsored programs, summer programs. D- Town of Fairfield Boards and Commissions - Including but not limited to the Representative Town Meeting (RTM), Board of Finance and Board of Selectmen. E - Fairfield Parks and Recreation Programs
District Staff	District Staff Members

User Information

First Name

* Enter your first name

Last Name

* Enter your last name

Phone Number

E-mail Address

* * Enter your email address

Confirm E-mail Address

* * Re-enter your email address

Password

* Enter your password

Confirm Password

* * Re-enter your password

Group Information

If you are an internal staff member who will be submitting requests on your own behalf (i.e. not for a group, team, club, etc), use your first and last name as the Group Name.

Group Name

* Enter your group or organization name

Group Phone Number

Street / Mailing Address

* Enter your group's street address

City

* Enter your group's city

State

* Select your group's state

Zip Code

* Enter your group's zip code

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Upload your insurance certificate (PDF or JPG)

Expiration Date

Enter expiration date in MM/DD/YYYY format * Insurance file has expired

Please note:

Liability Insurance Requirements:

Organizations or individuals renting facilities from the Board of Education must provide the following minimum insurance coverage, with the specified terms:

Commercial General Liability:

Bodily Injury and Property Damage limit of $1,000,000 per occurrence and $2,000,000 aggregate, including Products/Completed Operations and Contractual Liability.

The insurance company must have a rating of no less than A-.
There must be no exclusion for abuse and molestation for athletic participants.
A 30-day notice of cancellation to the Town is required, except for non-payment of premium, which requires a 10-day notice.
- Additional Insured:
The Town of Fairfield, Fairfield Board of Education, its officers, officials, employees, agents, servants, volunteers, Boards, and Commissions must be included as Additional Insured on a primary and non-contributory basis on the General Liability and Umbrella/Excess policies. A copy of the policy endorsements must be provided.
A waiver of subrogation in favor of the additional insured must be included on all policies. A copy of the policy endorsements must be provided.
The outside group shall assume all deductibles.
In addition to the above provisions, the following may also be required:
An umbrella policy providing additional limits, depending on the nature of the event.
If the organization will be using any outside vendors at the event, certificates of insurance conforming to the above requirements will be needed from both the vendor and the renter.

Certificate Holder should be listed as:

Town of Fairfield

725 Old Post Road

Fairfield, CT 06824

Additional Group Files